Military mobilization

The SCAD military mobilization policy is intended to provide financial relief for students affected by military mobilization. This policy protects students who are members of a state National Guard, reserve forces of the U.S., or active duty and who are ordered to report for state or federal military service.

When a currently enrolled student (or the spouse of a currently enrolled student, if the spouse has a dependent child) has received orders to deploy, the student should submit a copy of the orders to the registrar's office. The registrar's office will communicate to student financial services that the change in the student's status is the result of military mobilization. The student shall be given the option to receive a full refund of tuition and fees for courses that they will be unable to complete due to deployment, regardless of the point during the quarter at which the student withdraws. Consistent with SCAD's readmission policy, if the student is away from SCAD for more than five successive quarters, they will be required to re-apply for admission. So long as the student has not attempted to earn college credit during their time away, their readmission application will be processed promptly, and they will be permitted to enroll with the same academic status they held prior to deployment.

If the student wishes, they may opt to receive a grade of incomplete for courses they are unable to complete due to deployment, with the option to finish the courses at a later date. Alternatively, the student may make arrangements with their instructors for final grades in courses that will not be fully completed. If the student opts for a grade of incomplete, or for final grades prior to the end of the current quarter, registration shall remain intact, and the student will be responsible for tuition and fees in full. If the student seeks an incomplete grade, they will not be eligible to withdraw from the course after the end of the quarter. In order to replace the incomplete grade with a final grade, all work must be turned in by the midterm of the second quarter following the conclusion of military service, except in the case of an SCADnow online course. In such cases, when the type of deployment allows, work is due by the midterm of the next quarter.

If a currently enrolled student is registered in one or more SCADnow online course(s) when deployed, the student may decide to remain registered in SCADnow online courses based on their type of deployment.

The financial aid office will perform the standard return of Title IV refund calculation based on the student’s last date of attendance. Funds will be returned to the appropriate program as mandated by federal regulation. If the student withdraws, SCAD will refund 100% of their personal payments for that quarter. Any balance created by the return of funds to appropriate programs and personal funds will be written off by SCAD. If the student receives a grade of incomplete, they may enroll in the same class, at no charge, within two quarters of the conclusion of military service.